INFORMATION NOTICE ACCORDING TO THE PERSONAL DATA PROTECTION LAW NO. 6698 (Law) Dear participants, We, Serenas Uluslararası Turizm Kongre Organizasyon A.Ş. (“Serenas”) as the data controller, would like to enlighten you about processing of your personal data during your registration and participation of the 6th European Congress of Immunolgy, whose organizing authority is in European Federation of Immunological Societies and which will be held by us in 2021. The Methods of Collecting Your Personal Data We collect your personal data electronically during your reservation and registration to the ECI Congress. If your registration is made by the organization that you work/affiliated, your personal data can be transferred to us by the relevant organization, as well. Your personal data will also be collected electronically, verbally and in written during your participation and visits at the congress. Your Personal Data Your personal data processed by Serenas and its categories are listed below. Identity information - Name, Surname, ID / Passport Number, Birth Date Contact information - Phone, Address, E-Mail Professional Information - Organization, Department, Title Visual and Audio Records - Photos, Videos and Images Purposes and Legal Reasons of Processing Your Personal Data We process your personal data shared with us during the reservation, registration and participation in the congress within the framework of the following purposes and legal reasons: - Identity Information, Contact Information and Professional Information, will be processed for your booking and registration procedure, providing you a personal badge, conducting your participation to the congress according to the to the Article 5/2/c of Law (“establishment and execution of the contract”) and the Article 5/2/f of Law (“data controller’s legitime interest”). - Identity Information and Contact Information will be processed based on your explicit consent according to the Article 5 /1 of the Law to inform you about the organizations to be organized by Serenas in the future. - Visual and Audio Records will be processed based on your explicit consent according to the Article 5/1 of the Law, for the purpose of taking photographs and video recordings during the congress. We would like to emphasize that if you share third parties' personal data with Serenas, it is your responsibility to enlighten them and to obtain their explicit consent (if necessary). Transfer of Your Personal Data We share your personal data with the recipient groups stated below within the frame of the following purposes and legal reasons: - With the domestic institutions related to the congress for conducting the congress, reporting and communication with the sponsors that you have participated their satellite symposiums/meetings for conducting your participations and preparing participation list of those symposiums/meetings; with the sponsors and the parties that you have visited their stands during the congress for preparing visitor list and visitation information and with the third-party service party service providers for organizing the event, according to Article 5/2/c of Law (“establishment and execution of the contract”). - With the European Federation of Immunological Societies, the host society, for registration of the participants and conducting the congress upon your explicit consent according to the Article 5/1 of Law. - With our technical service providers located abroad for organizing the online congress, data storage, backup and e-mail services based on your explicit consent according to Article 5/1 of Law. How Can You Exercise Your Rights? If you wish to exercise your rights as a data subject according to the Article 11 of the Law, please contact us at Turan Gunes Bulv 5. Cad No: 13 Yildiz, Cankaya, Ankara, Turkey or send an e-mail to kvk@eci2021.org (if you have an e-mail registered in our system), in accordance with the Communiqué on Procedures & Principles of the Application to Data Controllers. Serenas Uluslararası Turizm Kongre Organizasyon A.Ş. |